Administrative Support Specialist
Ciminelli Real Estate Corporation
Buffalo New York
Salary: Neg Per Hour
Key Responsibilities:
- Collaborate with the Supervisor and Property Management
team to provide baseline information, cost estimates, and other relevant
data necessary for preparing bid and RFP packages.
- Secure services and purchase programs in a timely and
cost-effective manner, ensuring compliance with MSA specifications and
utilizing best practice-based processes. Negotiate effectively with
providers to meet quality standards within allowable cost structures.
- Manage vendor relationships and assist in building
effective strategic partnerships.
- Play a role in the integration of new business and
perform additional special project work as assigned by the Supervisor.
- Support the Supervisor and Department Head with ad-hoc
administrative tasks, including schedule management, research, appointment
setting, and other tasks to support department goals.
- Collect, distribute, and file department mail,
materials, and other supplies upon receipt.
- Coordinate logistics and prepare conference rooms for
meetings, including venue, food service, agendas, and other materials.
Ensure the removal of all materials and equipment left behind after
meetings. Assist in documenting and distributing meeting minutes as
directed.
- Maintain an awareness of the responsibilities of other
administrative positions, including switchboard and reception operations,
and provide assistance as needed. Provide corporate office switchboard
coverage as assigned.
- Act with discretion and maintain confidentiality of
sensitive information.
Qualifications:
- Strong working knowledge of Microsoft Office Suite,
including Word and Excel.
- Exceptional attention to detail, along with strong
organizational and outstanding multi-tasking abilities in all aspects of
work.
- Excellent written and verbal communication skills.
- Ability to adapt and adjust to handle multiple
priorities effectively.
- Eagerness to learn and take initiative in a fast-paced
environment.
- Minimum of two years of administrative or similar
experience
Salary and Benefits:
- Pay rate: $24-$29 per hour.
- Comprehensive benefits package including medical,
dental, vision and life insurance.
- Generous Paid time off and holidays.
- Retirement savings plan with company match.
- Opportunities for career growth and professional
development assistance.
Job Overview
Posted Date: 16 Feb 2025
Location: Buffalo New York
Salary: Neg Per Hour
Company Information
Ciminelli Real Estate Corporation
Name: Ciminelli Real Estate Corporation
Web: https://www.ciminelli.com/