Front Office Coordinator
LyondellBasell Industries
Houston Texas
Salary: Neg Per Hour
A Day In The Life
- Professionally represent executives and the
organization to internal and external stakeholders by greeting external
and internal visitors to the Executive Floor.
- Stay focused and engaged with day-to-day work while
still maintaining visibility at the front desk at all times.
- Maintain weekly visitor log.
- Observe and engage in ways to help others including
outside groups, whenever the need arises.
- Book conference rooms/calls, various methods of
transportation, couriers, hotels, etc. for visitors.
- Strategic partner and administrative support to the Sr.
Executive Assistant as needed.
- Work with the Sr. Executive Assistant in scanning
documents, typing up itineraries and other assignments on an as needed
basis.
- Ability to handle multiple tasks and duties
simultaneously with high attention to detail.
- Ensure conference rooms and other meeting spaces are
prepared prior to use as well as after meeting cleanup.
- Perform administrative duties, such as filing, faxing,
answering/screening phone calls, ordering office supplies, expense reports
and responding to emails as needed.
- Support the Sr. Executive Assistant on projects that
will make the Executive Office operate more smoothly and efficiently.
- Seek out additional assignments if all other work is
complete.
- Creating presentations and team communications as
needed.
- Retrieving corporate records, documents, and reports.
- Strong interpersonal skills.
- Escort and maintain visibility to external guests while
on the Executive Floor lobby upon entering/departing and logging visits
and ensure all guests are greeted kindly and offered beverages.
- Helping prepare for meetings by creating/prepping
meeting materials and/or handouts.
- Assist in making travel arrangements as needed.
- Other duties as assigned.
You Bring This Value
- Bachelor’s degree and/or a minimum of 5 years of prior
administrative related professional experience.
- Excellent interpersonal skills; able to communicate and
coordinate workflow assertively and diplomatically at all levels in the
organization, especially at the senior management level.
- Possess the ability to professionally interact with
internal and external stakeholders.
- High attention to detail and have a high level of accuracy
on all assignments.
- Self-starter and well-honed organization skills-manage
workflow & projects effectively and timely.
- Able to manage & prioritize multiple projects at
the same time.
- Comfortable working independently and making decisions
but must also be a team player; able to deal with ambiguity and various
personalities.
- Advanced Microsoft Office skills, including Excel
(macros, pivot tables, V-lookup), Word, PowerPoint.
- Skilled in the use Microsoft Office Outlook suite, SAP,
Concur, Sharepoint and Microsoft Teams (preferred).
What We Offer
We offer employees a
competitive total compensation package, which includes base pay and variable
incentive pay programs. This supports a pay-for-performance culture,
recognizing both individual and company performance, as well as benefit
programs that are highly attractive and competitive within the markets for
which we compete for talent.
- The Company's Global Remote Work Policy allows eligible
employees the option to work up to three days a week from home.
- 401(k) Plan with Company Match
- Retirement (Pension) Plan
- Employee Stock Purchase Plan
- Educational Assistance
- Choice of Preferred Provider or Consumer Driven Medical
Plan including Prescription Drug Coverage
- Dental, Vision and Employee Assistance Program
- Flexible Spending Accounts
- Life, AD&D and LTD Insurance
Job Overview
Posted Date: 18 Nov 2024
Location: Houston Texas
Salary: Neg Per Hour
Company Information
LyondellBasell Industries
Name: LyondellBasell Industries
Web: https://www.lyondellbasell.com/