Accounts Payable Supervisior
FINANCE
Chesapeake's Finance department is seeking an experienced and customer service oriented individual to manage all aspects of the administration of the Accounts Payable functions. The successful candidate will be responsible for researching, understanding, and communicating regulations and laws related to accounts payable, ensuring adequate staff, providing training, setting goals, providing oversight, and evaluating subordinate staff.
Typical Tasks:
Typical Tasks:
- Supervises, coaches, counsels, and evaluates subordinate staff and maintains their training as required in order to perform job functions.
- Provides guidance and training to staff throughout the City at all levels on accounts payable related issues.
- Serves as the PeopleSoft accounts payable subject matter expert; coordinates and participates with different departments on upgrades, system and process changes to maintain integrity of data; ensure PeopleSoft’s ability to perform accounts payable functions in accordance with City policies and procedures and federal and State regulations.
- Audits vouchers for payment to ensure invoice accuracy, ensuring vouchers are approved based on regulatory requirements, appropriate coding, and 1099 identification to ensure accurate and timely processing of all payables.
- Conducts extensive research on complex issues and identifies solutions.
- Audits and approves purchasing card vouchers (P-Card) for City-wide departmental monthly expenditures.
- Primary review/audit/approver of supplier creation and changes; ensuring compliance with procurement policies, State and City statutes, and IRS regulatory requirements.
- Directs, audits, and executes system processes with the Department of Information Technology to generate scheduled payments for invoices, refunds, and/or payroll.
- Completes general ledger reconciliations, journal entries, and processes transactions requiring and understanding of state regulations.
- Prepares and distributes yearly 1099 forms to ensure compliance with IRS regulations and ensure vendors and contractors receive the necessary documentation for tax filing; stays informed about changes to IRS regulations regarding 1099 reporting to ensure compliance.
- Attends or conducts staff meetings to exchange information, attends in-service training and classes, seminars, or conferences to improve professional level accounting skills.
- Makes recommendations to management with ideas on how to improve customer interactions, employee morale and streamline processes.
The City of Chesapeake offers a wide range of outstanding benefits that allow you to tailor a benefits package that meets your specific needs including 14 paid holidays.
Please browse our Benefits Brochure, for a full list of benefits and employee perks.