Executive Administrative Assistant
Greater Austin YMCA
Austin Texas
Salary: Neg Per Hour
How You Will Make an
Impact (Essential Functions)
- Efficiently manage and coordinate daily schedules,
appointments, and meetings for the COO and CFAO, proactively resolving any
scheduling conflicts.
- Organize and orchestrate meetings and special events by
preparing agendas, arranging logistics, and overseeing on-site
arrangements.
- Oversee business travel for the executive team,
including event registration, transportation, accommodations, and
itinerary preparation, ensuring all travel arrangements are seamless and
meticulously coordinated.
- Draft, review, and edit correspondence, reports, and
presentations, maintaining the highest standards of accuracy and
professionalism.
- Serve as the primary liaison between the executive team
and internal/external stakeholders, facilitating effective communication
and ensuring timely responses to inquiries and requests.
- Handle sensitive and confidential information with
utmost discretion and professionalism, maintaining a high level of trust
and integrity in all matters.
- Oversee day-to-day office operations, including the
management of office supplies, equipment, and vendor relationships, to
ensure a well-organized and efficient work environment.
- Maintain accurate and organized filing systems for both
electronic and physical documents.
- Assist in preparing budgets and expense reports,
monitoring and tracking expenditures to ensure adherence to budgetary
guidelines and financial policies.
- Perform other duties as assigned, demonstrating
flexibility and a proactive approach.
What You Bring to the Community
Enterprise
- Proven experience as an administrative assistant or in
a similar executive support role, with 3-5 years in a high-level
administrative capacity.
- Ability to manage complex schedules and perform
high-level administrative tasks with exceptional organizational skills.
- Proficiency in office software (Microsoft Office Suite)
and familiarity with office equipment and management systems.
- Demonstrated ability to handle confidential information
with integrity and discretion.
- You are Organized & Productive – You are an expert
at planning projects and timelines and imparting those organizational
needs to others to drive results.
- You Cultivate Innovation – You are adept at creating
new and better ways for the organization to be successful.
- You are an Exceptional Communicator – You are an expert
at developing and delivering multi-mode communications that convey a clear
understanding of the unique needs of different audiences.
- You Posses Organizational Savvy – You know how to
maneuver comfortably through complex policy, process, and people-related
organizational dynamics.
- You are action-oriented and focus on results - You
easily take on new opportunities and challenges with a sense of urgency
and a solutions-oriented mindset. You have a record of consistently
achieving results.
- You Build Networks –You effectively build formal and
informal relationships inside and outside the organization.
Physical Requirements
- While performing the duties of this job, the employee is regularly required to sit, stand, walk, bend, talk, and occasionally lift and/or move items, including equipment, furniture, and/or children.
- Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Job Overview
Posted Date: 01 Oct 2024
Location: Austin Texas
Salary: Neg Per Hour
Company Information
For 70 years, the Greater Austin YMCA has been a dynamic, equitable force in the community that helps people of all backgrounds improve their total wellbeing and quality of life. Anchored in three Central Texas counties, the Y serves nearly 100,000 people annually through eight centers. We also provide afterschool education and care at more than 70 licensed campuses in four school districts and camps at more than 20 locations, including YMCA Camp Moody. Unlike any other organization in the region, the Y has the unique ability to welcome, educate and elevate all, and is committed to creating innovative programs, places…and people.
Name: Greater Austin YMCA
Web: https://www.austinymca.org/