Executive Assistant
Essential Utilities, Inc.
Austin Texas
Salary: Neg Per Hour
Essential Duties
- Operate a personal computer utilizing office
applications software (including SAP, word processing, spreadsheet,
presentation, and database applications) to perform a variety of typing
and statistical assignments. Expected to be familiar with all aspects of
this software and proficient in the main functional capabilities. No
additional instructions or training should be required.
- Provide accounts payable support and provide the
administrative role for service entry sheets and invoices across all the
Aqua Departments referenced above.
- Provide administrative support for other SAP
administrative functions including expense report entry, p-cards and other
support management required by the departments.
- Will be required to accurately compose and prepare
general correspondence, memos, notices, etc. from marginal notes or oral
instructions. Prepare updates of repetitive correspondence and documents
requiring detailed review. Must be capable of making independent decisions
within the scope of the position.
- Maintain detailed appointment and meeting schedules
electronically. Responsible for assuring that all appointments are kept,
or alternative arrangements are made in a timely fashion.
- Responsible for the flow of daily internal and external
mail and documents. Takes steps to insure the confidentiality of sensitive
mail. Sorts, distributes, faxes, mails, and follows up as needed.
- Must have ability to meet changing deadlines for
various reports and accept changes with minimum error. Also contact
Managers in the various departments to collect data necessary for reports.
Prepares annual planning & reporting calendar for Capital, based on
input from various departments and within established guidelines.
- Arrange, prepare agendas, and organize various
operational and organizational meeting.
- Arrange travel reservations and accommodations as
required.
- Organize and maintain department files on an ongoing
basis. Maintain an accurate and up-to-date file list of active and
inactive files. Periodically culls active files for storage.
- Position requires the ability to analyze and coordinate
various information and data with a good deal of interpretation of
specialized and technical materials. Must be able to make independent
decisions involving established practices and procedures.
- Must have excellent communications skills and be able
to interact effectively with a wide variety of individuals of all levels,
both inside and outside the Company.
- Must be able to maintain confidential and sensitive
information and materials with the utmost discretion. Absolute
confidentiality is essential.
- Assist in the preparation of department budget from
prior year's budget and expenditures; checks accuracy of bills for
department expenses, route those bills to the appropriate person for
approval and/or payment, tracks progress to assure timely payment, request
insurance certificates as required following established procedures; order
department supplies and maintain an adequate inventory; and gather
materials or information from various sources and compile into summary
reports.
- Must have initiative to work with wide range of staff
across many departments, in particular Accounts Payable, HR, Finance, and
IT.
- Expected to constantly search for ways to improve the
efficiency and effectiveness of department procedures and to initiate
improvements whenever reasonable.
- Assists with all other duties and special projects as
assigned.
Qualifications
- Secretarial or business college graduate preferred.
- Minimum of five years of administrative or secretarial
experience.
Knowledge, Skills, and Abilities
- Must possess ability to use PC including word
processing, spreadsheet, and database software.
- Strong knowledge of SAP software is preferred.
- Must possess extensive office and administrative
skills.
- Requires proven ability to independently reach
decisions when necessary.
- Ensure accuracy of work to minimize errors that could
have a negative impact on the Company.
- Must be multi-task oriented and possess analytical skills. Ability to respect confidentiality and privacy issues a must.
Job Overview
Posted Date: 24 Sep 2024
Location: Austin Texas
Salary: Neg Per Hour
Company Information
Essential Utilities, Inc.
Name: Essential Utilities, Inc.
Web: https://www.essential.co/