Receptionist
Gensler
Austin Texas
Salary: Neg Per Hour
Your Role
As a Receptionist, you
will be the first point of contact for our clients, vendors, and staff. The
Receptionist represents Gensler's values and professionalism while
demonstrating a high level of client service.
What You Will Do
- Answer phone through Teams and direct callers
appropriately or take messages
- Greet/welcome all guests and notify the appropriate
staff member of their arrival
- Receive applicants for interviews
- Receive samples from vendors
- Direct deliveries to the mail room
- Process parking validations for clients
- Assist clients/consultants/vendors & staff with any
questions
- Monitor the conference room reservation system
throughout the day and notify appropriate staff of possible conflicts
- Assist with booking and canceling conference room
reservations
- Ensure lobby and lobby-facing conference rooms remain
tidy throughout the day
- Manage AU–Office Calendar
- Responsible for placing all catering orders
- Compile Weekly “Out of Office” List for distribution on
Friday afternoons
- Update Phone List every month
- Review the Monthly birthday/anniversary list for the Monthly
Office Event Calendar
- Update Monthly Office Event Calendar
- Assist with administrative projects/tasks/special
events, as needed
Your Qualifications
- Minimum 3-5 years of experience in an administrative
capacity
- Strong attention to detail and multi-tasking skills
- Excellent organizational and technical skills (MS
Office)
- “Can-Do” attitude: must be able to determine priorities
and exhibit a high level of initiative and follow-through
- Must be able to function well both independently and as
part of a team
- Excellent communication and relationship management
skills
- Ability to interact professionally with all levels of
the Firm, clients, and consultants
- Must be able to work overtime on an as-needed basis
- Must have a professional personal presentation
- Must have professional phone-etiquette
- Must be reliable
Job Overview
Posted Date: 25 Aug 2024
Location: Austin Texas
Salary: Neg Per Hour
Company Information
Gensler is a global design and architecture firm headquartered in San Francisco, California. It is the largest architecture firm in the world by revenue and number of architects. In 2022, Gensler generated $1.785 billion in revenue, the most of any architecture firm in the U.S.
Name: Gensler
Web: https://www.gensler.com/