Administrative Specialist, Office Manager
DSV
Buffalo New York
Salary: Neg Per Hour
Duties and Responsibilities
- Oversee day-to-day office activities as
main point of contact in reception area, and keep management informed.
- Provide direct administrative support as
needed, including scheduling appointments, meetings, and events; booking
travel; mailing and shipping packages; and updating contacts database and
employee lists.
- Managing keycards, badges, and Envoy
system for visitors.
- Maintaining training records, CW1 license
records, assist with employee termination.
- Assist with managing phone extensions by
ensuring the reception has an accurate list of user extensions.
- Maintaining the office condition &
order in storage rooms, arranging necessary repairs.
- Monitoring office supplies and ordering
new stationery, supplies, furniture, appliances and electronics as
required.
- Liaise with facility management vendors,
including cleaning, catering and security services.
- Manage all aspects of
space/infrastructure planning (ex: moves, additions, changes to
workstations) and provide answers, resources, and solutions when
requested.
- Provide general support to visitors.
- Assist in the onboarding process for new
hires and trainees, including mobile phones.
- Plan in-house or off-site activities,
like parties, celebrations and conferences.
- Partner with HR to update and maintain
office policies as necessary.
- General IT support to guide employees to
the correct resource and process.
- Wellness ambassador for the Branch.
- Facilities security coordinator.
- Assist with Universal Waste and eWaste
removal from the office. Dispose of old IT equipment and other related
electrical equipment.
- Assist with branch participation with the
Business Continuity Plan (BCP).
- QHSE program responsible if no other
employee in the branch has been assigned.
Educational background / Work experience
- Bachelor's degree in business
administration, office management, or a related field is preferred.
- Minimum of 3-5 years of experience in
office management or administrative roles, with demonstrated leadership
and organizational skills.
Skills & Competencies
- Strong organizational and multitasking
abilities.
- Excellent communication and interpersonal
skills.
- Proficiency in office software
applications, including Microsoft Office (Word, Excel, Outlook).
- Attention to detail and problem-solving
skills.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Job Overview
Posted Date: 02 Jun 2024
Location: Buffalo New York
Salary: Neg Per Hour
Company Information
Danish transport and logistics company offering global transport services by road, air, sea and train. Since its foundation in 1976 by nine independent Danish hauliers, the company has achieved rapid expansion and international presence, predominantly through a series of strategic With headquarters in Hedehusene (near Copenhagen), Denmark, and offices in more than 80 countries, DSV employs more than 75,000 people and collaborates with partners and agents globally.[
Name: DSV
Web: www.dsv.com