Office Specialist - COPS
CIBH INTELL DISABILITY S
Are you detailed oriented, task driven and love helping people? If yes, this job might be for you!!
The office specialist position provides clerical support to the Vocational Program Supervisor and supplemental support to the clinical and direct support staff. The position requires excellent attention to detail, self-motivation, ability to communicate with customers and employees in all aspects of the city government and provide appropriate follow-up on work tasks.
- Performs specialized office procedures such as taking and transcribing meeting minutes or typing documents, technical and statistical reports, or data publication.
- Develops and maintains accessible database for coworkers, aids with computer software.
- Establishes and maintains, or oversees maintenance of files, records, accounts, or chats for area of responsibility; maintains office supply inventory.
- Coordinate special events/programs for area of responsibility. schedules meeting rooms and appointments and prepares work schedules and agendas.
- Performs routine accounting tasks to include receive incoming documents and contracts, reviewing invoices and vouchers, updating spreadsheet and data reports.
- Compiles data for special periodic reports, assist with presentation of data as indicated.
- Arrange meetings and coordinate catering needs for programs specialized events, answer routine correspondence for supervisor independently, perform data entry, filing, faxing, telephoning, photocopying, and scanning documents.
- Interacts with other departments, customers and public by telephone or in person, provides information, directs individuals to appropriate personnel, takes and relays messages.
- Processes mail and packages, opens, time stamps, sorts, and distributes mail to appropriate personnel or departments, assist with special mailings, prepares and distributes information packets.
- Performs other related duties as assigned.
The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure for a full list of benefits and employee perks.