Accounts Payable Specialist
OLV Charities
Niagara Falls New York
Salary: Neg Per Hour
ESSENTIAL
DUTIES AND RESPONSIBILITIES:
1. Document all AP and cash management
procedures and promptly update with any changes
or additions.
2. Daily management of vendor invoicing
activity. Includes inspecting invoices, expense
reports, vouchers, check requests, and other similar items to ensure they have
accurate codes
and supporting documentation. Resolve any
related invoice and un-vouchered
discrepancies prior to processing payment.
3. Assign a pay date for all invoice activity
which complies with vendor terms while taking
available vendor discounts and still maximizing OLVC working capital. Actions
taken
continue to maintain vendor goodwill.
4. Manage and verify all expense reports to
ensure their compliance with company policies
and internal controls.
5. Maintain and update all AP data and ensure
accurate reporting in the general ledger.
Evaluate all AP balances and resolve any issues regarding unpaid invoices.
6. Provide monthly AP analyses to CFO and
Controller which details any long-outstanding
payable issues, AP trends and aging, vendor concentration risks, etc.
7. Manage recurring contract payments (Grant
payments) ensuring accurate and timely
distribution to mission partners. Assist with the compilation of an annual
board report for
all existing contracts and underlying payments
during the year.
8. Administer the organization’s corporate
credit cards and related expense reporting. Actions
require adherence to OLVC policies and procedures.
9. Assist with the month-end reconciliation
process for all restricted funds held for OLV
Charities’ mission partners, OLV National Shrine and OLV Human Services.
10. Work
with the Controller to ensure a W-9 is obtained for each vendor and that the
TIN (Tax
Identification Number) matches the IRS listing. Oversee annual production of
1099’s
mailing and annual filing in conjunction with
Controller.
11. Assist in annual year-end audit with
independent auditors by providing annual audit
schedules and requested samples.
12. Provide backup support for the OLVC Staff
Accountant to assist with various OLVNS
bookkeeping tasks including cash counts, accounts payable activity, deposits,
etc.
SKILLS
1. Knowledge of basic accounting principles; nonprofit accounting and best practices for
accounts payable and cash management.
2. Familiarity with remote bank deposit and ACH software.
3. Strong working knowledge of Microsoft Excel, Word and Outlook required.
4. Familiarity in using Fund-EZ or other similar software applications.
5. Ability to work independently with minimal supervision and as part of a team.
6. Strong problem-solving skills, organizational skills, and attention to detail.
7. Skilled in effectively and accurately communicating both in writing and verbally.
8. The ability to work in a multi-functional setting.
9. Demonstrates a positive, professional attitude with excellent customer service skills and
the ability to assist others in a timely, professional manner.
10. Ability to demonstrate OLV Charities’ values.
EDUCATION AND EXPERIENCE
1. Minimum of two years’ experience with accounts payable and/or general ledger oversight
required.
2. Associates or bachelors degree in accounting or business administration preferred.
3. Experience working with Microsoft Outlook, Word and Excel required.
Job Overview
Posted Date: 14 Apr 2024
Location: Niagara Falls New York
Salary: Neg Per Hour
Company Information
In gratitude for spiritual or temporal victories, countless individuals throughout history have given Mary the title of "Our Lady of Victory." Today, the faithful continue to dedicate their prayers and good works to Mary under this title while supporting the important work being done through her OLV Charities and Our Lady of Victory (OLV) Institutions.
Name: OLV Charities
Web: https://www.olvcharities.org