Administrative Coordinator I
IT ADMINISTRATION
The Information Technology Department is seeking a customer service and detail-oriented Administrative Coordinator to assist with the following:
FINANCIAL/CLERICAL
The incumbent works independently with general direction from the department head providing clerical/administrative support to staff. The role entails accurately performing within established deadlines a variety of duties including, but not limited to, word processing, duplication, compilation, mailing, correspondence, and other media. Maintains and reconciles financial, personnel, accounting, and inventory records. Effectively communicates with diverse individuals and groups. Handles confidential and sensitive information in an appropriate manner and in accordance with City policies and procedures. Assists with updating departmental websites with the City with updating social media accounts. Coordinates resources, prioritizes work, and arranges schedule to complete assignments by established deadlines. Ensures prompt payment of bills so that the department complies with the City’s and Virginia’s pay requirements. The position includes maintaining supply/equipment inventory; researches and processes accounts payable and/or accounts receivable, posts journal vouchers; coordinates preparation of payroll.
The incumbent works independently with general direction from the department head providing clerical/administrative support to staff. The role entails accurately performing within established deadlines a variety of duties including, but not limited to, word processing, duplication, compilation, mailing, correspondence, and other media. Maintains and reconciles financial, personnel, accounting, and inventory records. Effectively communicates with diverse individuals and groups. Handles confidential and sensitive information in an appropriate manner and in accordance with City policies and procedures. Assists with updating departmental websites with the City with updating social media accounts. Coordinates resources, prioritizes work, and arranges schedule to complete assignments by established deadlines. Ensures prompt payment of bills so that the department complies with the City’s and Virginia’s pay requirements. The position includes maintaining supply/equipment inventory; researches and processes accounts payable and/or accounts receivable, posts journal vouchers; coordinates preparation of payroll.
CLIENTELE CONTACT
The position involves providing services to callers and visitors in a respectful, accurate, timely, and clearly communicated manner. Using a good understanding of the department’s programs and services, the role includes making appropriate referrals and helping callers/visitors locate assistance while maintaining a daily log of telephone calls, visitors, and mailings. The position may also involve coordinating services, special events, workshops, and seminars, and representing the department and/or City on various committees, teams, and task forces as assigned.
The position involves providing services to callers and visitors in a respectful, accurate, timely, and clearly communicated manner. Using a good understanding of the department’s programs and services, the role includes making appropriate referrals and helping callers/visitors locate assistance while maintaining a daily log of telephone calls, visitors, and mailings. The position may also involve coordinating services, special events, workshops, and seminars, and representing the department and/or City on various committees, teams, and task forces as assigned.
OFFICE PROCEDURES
The position requires prioritizing and completing administrative work, providing administrative support to supervisors and other staff, scheduling appointments and meetings, making travel arrangements, maintaining calendars, and preparing correspondence, memos, schedules, documents, and reports.
The City of Chesapeake offers an exceptional range of benefits.
Please browse our Benefits Brochure for a full list of benefits and employee perks.
The position requires prioritizing and completing administrative work, providing administrative support to supervisors and other staff, scheduling appointments and meetings, making travel arrangements, maintaining calendars, and preparing correspondence, memos, schedules, documents, and reports.
The City of Chesapeake offers an exceptional range of benefits.
Please browse our Benefits Brochure for a full list of benefits and employee perks.