Supply Chain Administrative Assistant
Bechtel
Houston Texas
Salary: Neg Per Hour
Responsibilities
- Meet regularly with Manager of
Supply Chain and Supply Chain Operations Manager to be informed of key
issues and coordinate workload.
- Independently maintain calendar
for responsible manager(s).
- Independently schedule and
reschedule appointments based on manager’s commitments and priorities
providing adequate detail to individual items.
- Perform a variety of
administrative duties of either a general or a specialized nature through
research, analysis, and coordination with other functions and disciplines.
- Coordinate special activities
and programs with manager’s input and approval.
- Organize facilities for
conferences, meetings, training, or employee events, including:
- Create and organize
presentations or materials needed for meetings.
- Prepare, collect, review, and
distribute meeting agendas, information packets, and minutes.
- Process BEO correspondence,
conference notes & meeting minutes and action items log. Review all
deliverables for quality.
- Manage meeting and catering
requests while adhering to any restrictions for meetings and gatherings.
- May operate a variety of
audiovisual equipment in the presentation of programs, orientation, and
conferences.
- Compile, analyze, and prepare
or help prepare information for presentations, studies, or reports.
- Maintain files.
- Review deliverables and monitor
quality to ensure that all documents conform to established standards and
procedures.
- Assist employees with standard
forms.
- With an understanding of the
departments goals and priorities and the managers’ commitments, compose
and distribute complex correspondence using standard word processing
systems or other software applications, in response to requests for
department services, answer inquiries from other departments, area
offices, or outside entities.
- Prepare and proofread standard
forms, correspondence, reports, etc.
- Assemble, copy, and distribute
documentation packages.
- Keep abreast of key issues,
commitments, and priorities of manager(s).
- Research information and
compile summary reports.
- Extract data from reference
material, either semi-technical or non-technical in scope.
- Perform data entry to maintain
logs and track documentation.
- Review for accuracy and format
outgoing documents that require the managers’ signature.
- May arrange complex travel
arrangements, including details of business plans.
- Prepare itineraries and expense
reports.
- Operate standard office
equipment, including automation tools.
- Order supplies, as required by
Office Manager.
- Work overtime as requested by
management.
- Perform other duties as
required by manager(s).
- Previous Bechtel experience in similar position preferred.
Basic Qualifications
- Requires a high school diploma
or equivalent and five years of related administrative experience
supporting executive management is preferred.
- Must be able to pass a drug
screen and background check.
- Must be a US Citizen.
Additional Qualifications
- Intermediate to advanced skills
in Microsoft Office Suite.
- Working knowledge of
Sharepoint, Visio, and Concur.
- Working knowledge of Digital
Supply Chain System (DSCS).
- Excellent oral and written
communication skills.
- Strong organizational skills;
detail oriented.
- Experience interfacing with
executive management and customers.
- Professional demeanor.
- Able to handle highly
confidential information.
- Must be able to work
independently.
- May be needed to work overtime with little or no notice.
Job Overview
Posted Date: 05 Mar 2024
Location: Houston Texas
Salary: Neg Per Hour
Company Information
Bechtel Corporation is an American engineering, procurement, construction, and project management company founded in San Francisco, California in 1898, and headquartered in Reston, Virginia.
Name: Bechtel
Web: https://www.bechtel.com/