Front Desk/Administrative Services Assistant
Hart InterCivic Inc.
Austin Texas
Salary: Neg Per Hour
Responsibilities
- Director of First Impressions –
Friendly, professional, discrete & efficient.
- Answer calls and direct as
needed.
- Monitor and maintain security
protocols, ensuring the safety of employees and visitors, and follow
emergency procedures.
- Securely Check-in Visitors and
Vendors.
- Manage mail and packages.
- Purchase and manage office
supplies, snacks & beverages, janitorial supplies & services,
first aid supplies, printer toner & supplies.
- Complete employee onboarding
and termination tasks.
- Maintain facilities logs and
databases.
- Place service calls with
vendors and escort/monitor vendors as needed for: janitorial, HVAC,
plumbing, copier; secure shredding, general. repairs, first aid cabinets,
pest control, coffee/ vending services, etc.
- Order business cards/flowers as
needed.
- Order lunches and set up for
meetings as needed.
- Complete Building inspection
walk-through - Monthly.
- Assist the Administrative
Services Manager on various special projects and tasks as directed.
Qualifications
- Excellent communication skills,
both verbal and written, with a professional and courteous demeanor.
- Strong organizational skills
and attention to detail to manage appointments, inquiries, and
administrative tasks efficiently.
- Proficiency in the use of
computer applications such as MS Office, email, and office equipment such
as phones and printers.
- Ability to multitask and
prioritize responsibilities in a fast-paced environment.
- Detail-oriented, strong
communicator comfortable working with changing priorities.
- Strong problem-solving skills
and the ability to handle difficult situations with patience, professionalism,
and discretion.
- Punctuality and reliability are
essential.
- Must be able to lift and handle
up to 30 pounds.
Required Skills and Experience
- High school diploma or
equivalent; additional education or certification in customer service or
related fields is a plus.
- Proven experience in a customer service, receptionist, or front desk role is preferred.
Job Overview
Posted Date: 29 Feb 2024
Location: Austin Texas
Salary: Neg Per Hour
Company Information
Hart InterCivic Inc. is a privately held United States company that provides election technologies and services to government jurisdictions.
Name: Hart InterCivic Inc.
Web: https://www.hartintercivic.com/