Executive Administrative Assistant
Retech Systems LLC
Buffalo New York
Salary: Neg Per Hour
Job Responsibilities
- Act as receptionist for clients or visitors, creating a professional, welcoming environment.
- Announces visitors and directs
them to proper destination.
- Maintains visitor records and
logs.
- Responsible for maintaining
office supplies and equipment.
- Performs routine clerical
duties including copying, sorting, filing, faxing, and retrieving
materials.
- Manage Staff and Sales
department calendars.
- Coordinate sales office support
as needed.
- Screen incoming calls and
correspondence and respond independently or route accordingly when
possible.
- Arrange programs, events, or
conferences by arranging facilities and caterer, issuing information or
invitations, coordinating speakers, and controlling event budgets. This
includes internal events and external events at conferences or customer
sites.
- Assist Management team with
preparing presentations, and sometimes develop the presentations or files.
Prepare and keep records such as agendas, notices, minutes, and
resolutions for department meetings.
- Assemble, type, format and
coordinate proposals and presentations from information generated by the
sales staff.
- Administer and maintain CRM
database and reports.
- Organize and manage Sales files
on Retech server.
- Run weekly, monthly quarterly
and yearly reports as required.
- May assist in coordinating
travel plans and itineraries, as requested, compile documents for
travel-related meetings and accompany supervisor when requested.
- Manage office vendors such as
Cintas, the cleaning company, Shred-it and alike.
- Performs additional duties as
assigned by Management Team.
- Ability to maintain confidential information.
Knowledge, Skills and Education
- High School diploma or equivalent plus 2 or more years of related experience in a professional environment.
- Ability to generate routine
reports and correspondence.
- Ability to speak effectively
before groups of customers or employees in the organization.
- Ability to calculate figures
and amounts such as discounts, interest, commissions, proportions,
percentages, area, circumference, and volume.
- Apply common sense
understanding to carry out instructions furnished in written, oral, or
diagram form.
- Ability to deal with problems
involving several concrete variables in standardized situations.
- Computer Skills: To perform
this job successfully, an individual should be able to utilized the full
Microsoft Suite of Products, Database software; Internet software.
Personal Skills/Attributes Required for the Position
- Strong internal and external customer service focus.
- Excellent verbal and written
communication and interpersonal skills.
- Ability to prioritize to meet
important deadlines.
- Strong organizational and multitasking skills with attention to detail.
Job Overview
Posted Date: 30 Dec 2023
Location: Buffalo New York
Salary: Neg Per Hour
Company Information
Retech is the most fully integrated, custom furnace manufacturer in the world providing Electron Beam & Plasma Cold Hearth Melting Furnaces as well as Vacuum Arc Remelt & Cold Wall Induction metallurgical equipment. Our processes and technologies are used in melting, refining, casting & atomization of reactive and refractory metals, such as Titanium & Titanium alloys, super alloys and rare earth metals. We bring experience & service, with complete R&D, engineering & manufacturing.
Name: Retech Systems LLC
Web: https://www.retechsystemsllc.com/