Regional Payroll Administrator (Salisbury, MD, US, 21804)

Summary

A Regional Payroll Specialist must ensure that all associates at their locations are paid accurately.  Must assimilate quickly and become an expert in Kronos and SAP applications.  Learn location specific requirements to help all locations with completion of weekly and bi-weekly payrolls. Payroll data includes (but not limited to) hourly, salary, and piece-rate pay. Entries must adhere to Local, State, & Federal laws.

Principal and Essential Duties & Responsibilities

• Maintain all payroll related data in SAP and Kronos systems for regions being covered.
  • Entering and maintaining associates record in Kronos: historical time entry, fixing punches, supply deductions, holidays, weekly audits, etc.
  •  Liaise with HR/complexes to correct any interface errors from SAP to Kronos.
  • ​​​​​Setup new schedule groups as requested by supervision and maintain the patterns of existing groups.
• Perform weekly/bi-weekly procedures necessary to process payroll for the regions being covered.
  • Enter the following as needed via Kronos or payroll data upload (PDU):  piece rate, bereavement and jury duty pay, supply deductions, bonuses, misc payroll deductions, and any other items to ensure associates are paid correctly.
  • Starting on Monday the Regional will go through the weekly payroll closing process. Auditing and signing off Kronos for the regions being covered. Ensure that all payroll data for the previous week has been calculated, entered, uploaded and verified in a detailed fashion. Producing payments to associates with little to no margin of error.
  • Process/request off cycle payments for the regions being covered.
• Performs payroll related audit procedures for the regions being covered.
  • Forward daily Exception Audit Reports to make sure supervisors are reviewing all exceptions and taking appropriate action using the correct comments.  Also prepare an audit for disciplinary action in conjunction with HR
  • Email contacts regarding errors that are found while performing audits, giving examples and clearly identifying the problem/solution.
• Provide payroll related support services for the regions being covered.
  • Be prepared to answer questions from associates, supervisors, management and corporate regarding payroll related matters.
  • Assist new and current Kronos users with entry questions.
• Process and verify Kronos interfaces for each location into SAP by verifying the following criteria:
  • Verify sign offs are complete for your regions. All must have Manager approval before interfacing.
  • After interface audit all historical entries in SAP that were completed in Kronos.
  • Correct all errors from locations assigned that show up on interface error report.
  • Adhere to Kronos Sign Off deadline every Monday when payroll processes.
• Primary Kronos contact for Regions assigned.
  • Assist field locations and/or corporate with Kronos questions and issues.
  • Assist with making training materials/videos of various Kronos entries when necessary.
  • Enter historical data into Kronos.
  • Sign Off timecards for all locations assigned.
  • Complete multitude of audits on a daily/weekly basis.
• Distribute updated Payroll SOP’s as necessary.
• Other duties as assigned by management.

Minimum Education & Experience

• 5 years’ experience in administrative or clerical position.
• Preferred education in lieu of 2 years experience.
• Excellent Computer knowledge required.
• Microsoft Products, including Word, Excel, Access, PowerPoint, and Outlook.
• Know how to do entries in a time keeping system.
• SAP and Kronos a plus.

Education Preferred

• Associate or Bachelor’s degree preferred in Accounting/Computer Sciences/Business Administration.