Administrative Assistant
KBR3
Houston Texas
Salary: Neg Per Hour
Duties
- Provide administrative support
to Management and Departments.
- Manage and track weekly
schedules, travel, vacation, WFH/In Office.
- Arrange and set up conference
rooms for internal band client meetings, via Teams and Zoom.
- Assist with Travel arrangements
using the Concur Travel System.
- Assist with travel visas,
business letters and passports.
- Arrange in-office meals and
off-site client/vendor lunches and dinners.
- Reconcile monthly American
Express expenses.
- Assist with weekly timesheet
reminders, submittals and approvals.
- Create Dash requests for
new/returned equipment, cell phones, IT accessories, software, executive
level approval rights, access to Project Management folders.
- Request approval and create new
subcontracts, change orders, service entries, and invoices.
- Prepare and mail invoice
packages to send to clients for payments.
- Assist with the new hire
orientation process, by creating a DASH ticket to request IT equipment,
SAP access, Group folders, software, company phone, monitors, laptops, and
any IT accessories.
- Assist with employee badge and
building access, parking/bus passes, office seating, company logins, SAP
timesheet training, Amex and cell phone requests, access to Concur travel
and expense report system, and making sure they are added to the company
distribution lists.
- Help with creating mail
shipment requests for FEDEX, DHL, or USPS.
- Assist with submitting
facilities requests, such as moves, reprographics, maintenance, or
repairs.
- Assist with payments using the
financial invoice system or Corporate Purchasing Card.
- Make purchases for employee
gifts and employee or client giveaways.
- Assist with last minute
requests and walk ups.
- Assist with after-hours
requests from overseas.
- Assist with AT&T billing
and credit card payments.
- Back-up and assist other
administrative team members when needed.
Requirements
- Problem solving and recognition
skills
- Effective oral and written
communication skills
- 8+ years of experience
- Positive and "can do"
attitude is a must
- High level knowledge of
Microsoft Office applications
- Prior use of SAP is helpful
- Adaptability
- Professionalism
- Honor confidentiality
Job Overview
Posted Date: 08 Nov 2023
Location: Houston Texas
Salary: Neg Per Hour
Company Information
At KBR, we partner with government and industry clients to provide purposeful and comprehensive solutions with an emphasis on efficiency and safety. With a full portfolio of services, proprietary technologies and expertise, our employees are ready to handle projects and missions from planning and design to sustainability and maintenance. Whether at the bottom of the ocean or in outer space, our clients trust us to deliver the impossible on a daily basis.
Name: KBR3
Web: https://www.kbr.com/