Administrative Assistant
ESE Partners, LLC
Austin Texas
Salary: Neg Per Hour
Primary
Job Tasks and Responsibilities
- Support
Regional Manager with project setups for accounting, timesheet approvals,
expense entries, expense reports, prebills and invoice processing.
- Assist
with Project Set-ups in Deltek as needed.
- Answer,
screen and transfer inbound phone calls.
- Receive
and direct visitors and clients.
- General
clerical duties including photocopying, fax and mailing.
- Maintain
electronic and hard copy filing system.
- Support
quality management system efforts.
- Handle
requests for information and data.
- Resolve
administrative problems and inquiries.
- Prepare
written responses to routine enquiries.
- Prepare
and modify documents including correspondence, reports, drafts, memos and
emails.
- Assist
Human Resources with development and planning of employee engagement
activities.
- Schedule
and coordinate meetings, appointments and travel arrangements as needed using
Outlook.
- Open,
sort and distribute incoming correspondence.
- Maintain
office supply inventories.
- Coordinate
maintenance of office equipment.
- Coordinate
and maintain records for staff, telephones, and parking.
- Ensure
that the office is organized and maintains a professional appearance.
- Assist
with project and marketing support when called upon, this may be billable at
times.
- Coordinate
and maintain company vehicle schedule for staff.
- Track
and schedule maintenance for company vehicles.
- Other
duties as assigned.
Experience
- Computer
skills and knowledge of relevant software: Microsoft Office, Deltek
VantagePoint
- Knowledge
of operation of standard office equipment.
- Knowledge
of clerical and administrative procedures and systems such as filing and record
keeping
- Knowledge
of principles and practices of basic office management
- Basic
bookkeeping skills are a plus
- Key
Competencies
- Professional
and positive attitude
- Communication
skills - written and verbal
- Planning
and organizing
- Problem
assessment and problem solving
- Information
gathering and information monitoring
- Attention
to detail and accuracy
- Flexibility
- Adaptability
- Customer
service oriented
- Teamwork
- Minimum of a High School diploma or Associate's Degree
Experience:
- Minimum 3 Years
Benefits
- Annual
Bonus/Profit Share Program
- Health
Insurance (Full time Employees)
- Dental
and Vision (Full time Employees)
- 401
K with employee match
- 120
Hours Personal Time Off (PTO) 8 Statutory Holidays (Accrued at Part-time rate,
as applicable)
OPPORTUNITES
- Our goal is to be recognized as the best environmental firm to work for in Texas. We are making major strides in that direction with an ever-increasing amount of flexibility, benefits, rewards, and opportunity for professional growth.
Job Overview
Posted Date: 17 Oct 2023
Location: Austin Texas
Salary: Neg Per Hour
Company Information
Environmental Science and Engineering Partners (ESE) is an environmental consulting firm focused on responsibly moving business forward through environmental problem solving. ESE is headquartered in Houston, Texas with offices in Dallas-Fort Worth, League City, Austin and San Antonio. Our growing team of environmental engineers and scientists provide support to clients needing assessment, remediation, compliance, natural & cultural resource and business science related services. ESE’s promise is to recognize and deliver opportunity to stakeholders while at the same time improving the community’s quality of life.
Name: ESE Partners, LLC
Web: https://www.esepartners.com/